Access GPS frequently, especially before and after you register courses or receive grades, to ensure you are taking the correct courses and are on track to graduate on-time.


GPS Access

  • Go to link.jwu.edu and log in.
  • Once you are logged in, click Academics in the menu.
  • Click Grad Planning System (GPS) to launch your audit.

GPS Overview

 

Audit

When you first login to GPS, you will see your audit. This will list all of the requirements for your degree and show you how your completed or registered classes satisfy these requirements.


Planner

GPS has multiple tools to help you plan your journey to graduation. One is the planner, a pre-determined outline of your degree program requirements that allows you to plot out future course selections by term.


Other Tools

Other tools in GPS that you can use to plan for the future are found below. More information about these tools can be found on the Other Features page.

  • The What-If tool will allow you to see the impact of changing a major or adding a major, minor, or specialization.
  • The Look Ahead tool allows you to see how courses you plan to register for in the future will satisfy your program requirements and help you progress towards graduation.
  • The GPA Calc page provides two GPA calculators to help you determine the grades you need in order to obtain a desired or required GPA.

Overview

  • Your audit lists all of the requirements for your degree based on your catalog year. These requirements include a minimum GPA requirement, and mandatory Graduation Application. Your audit also tracks your progress and grades, so you can see your whole academic history!
  • As you register for and complete required courses, you will see this information reflected on your audit, which will increase the percentage in your Progress Bar.
  • Specific course requirements, such as Major Courses, have course names and course numbers listed on the audit. You will have to take those exact courses in order to fulfill those requirements. Major Courses in particular may have to be taken in proper sequence in order to satisfy pre-requisites.
  • You can click on the course number of any course marked Still Needed to see the course description and whether it has any pre-requisites, so you can decide when you should register for it.
  • Elective course requirements may appear on the audit either as a list of potential options or as a bulk requirement. Electives with multiple options, such as Major Electives, may appear as a list with instructions to select a certain number of courses or credits from the options. This means you may face scenarios such as choosing two courses from a list of five, or electing to go on a Study Abroad trip as opposed to seeking a second internship.
  • If you are required to take multiple elective courses of a certain type, such as Arts & Science Electives or Free Electives, all of those courses may appear under one requirement on your audit. Instead of a course name and course number, an elective requirement may show how many credits of that elective type you will have to earn in order to fulfill that overall requirement.
  • You can click on an elective’s attribute (if specified) to see which courses would satisfy that requirement.
  • If a course cannot be applied to your audit, it will show up as unused at the bottom of your audit. Unused courses are not eligible for financial aid.
  • If you withdraw from or fail a course, it will fall out of your audit and not count towards your degree, which will affect your degree progress.

Tips and Tricks

  • Always click the “Process New” button at the top of your audit to see your most up-to-date information.
  • If you want to see a quick list of all of the courses required for your degree, check out the Graduation Checklist. Select the Graduation Checklist from the Format dropdown at the top of your audit (the default is Student View) and click the View button.
  • If you want to see a quick list of all of the courses you have yet to register for before you complete your degree, check out the Registration Checklist. Select the Registration Checklist from the Format dropdown at the top of your audit (the default is Student View) and click the View button!
  • If you are confused about something on your audit or if you have any questions, you can always ask your Academic Counselor or any representative from Student Academic Services!

Depending on what catalog you are matriculating under will dictate which GPS tab to select to access your planner or plan.

  • Students with a catalog year of 2017-18 or greater will select the Plans tab to view and/or edit a plan. 
  • Students with a catalog year of less than 2017-18 will select the Planner tab to view and/or edit a planner.  

What is a planner or plan?

A planner or plan is a suggested course sequencing of your degree program requirements that allows you to plot out future course selections by term/semester. It helps you decide which courses to take and when to take them. Your academic counselor can assist you with building a plan that leads to graduation based on your major and circumstances. Be sure to review your program of study with your academic counselor and edit/create a plan that works for you.


Take time to plan what courses you will take each term.

Not all courses are offered each term especially major courses therefore it is important toeview course projections to determine which courses are expected to run and in what term. Many courses have prerequisites or other restrictions that must be satisfied before you can register for them. Course prerequisites are viewable by selecting a course on your GPS audit or in the university course catalog.


Choosing the GPS Planner or Plans Tab:

Choosing the GPS Planner or Plans tab will display a suggested course sequencing Planner/Plan determined by your college. It allows you to plot out future course selections and helps you decide what courses you should take and when you should take them based on your particular program.


Your catalog year will determine which tab to select within the Grad Planning System. 

If your catalog year is less than 2017-18, select the Planner tab

*If no planner exists

  1. Click on “Load in a pre-defined plan” located under Description within the plan window (right side).  Make sure the degree and major match.  If not, click on the down arrow under major to select the correct major. 

2.     Click on the “Search” button to pull in planner options.  Click on the appropriate planner.  Make sure to select the planner that corresponds with your entrance (catalog) term.

  1. Once planner is selected, click on “Load into my plan” button at the bottom of the 

       screen.

  1. Click on “Save” plan. This is now your active Planner.

If your catalog year is greater than or equal to 2017-18, select the Plans tab

*If no plan exists, a “Create Plan” window will appear

1.     Answer the pop-up question “Would you like to create a plan based on a template or would you like to start from scratch?” Select the “select template” option

2.     Double click the appropriate degree program and catalog year from the displayed list of plan templates

3.     Select a starting term for the plan (i.e. Fall 2017) and select “OK”

4.     Place a checkmark in the Active box to activate your plan

5.     Select “Save” (bottom right of page). This is now your active Plan


Please note that you can only have one active planner or plan.

  • To deactivate, un-check the Active box and click Save Plan.
  • To activate, check the Active box and click Save Plan.

Updates

To update your Planner, access the Planner tab and select the Edit button and move a course from one term to another term by 1) cutting and pasting, or 2) deleting and retyping the exact text (for example, ENG 1020 is correct; eng1020 is not correct) – remember to add or move notes that detail important information. 

To update your Plan, access the Plans tab, select Edit view from dropdown and select the Help button (top of GPS page) to access the online help user guide.   


If you are unable to register for a course according to your planner/plan and the course is needed in order to maintain progress towards graduation, meet with an academic counselor as soon as possible.

What-If

 

The What-If audit tool allows you to see how your course history would apply to a different major, minor, or specialization without any permanent changes. This allows you to see the impact of changing a major or adding a major, minor, or specialization before you make the change official.

*Note: To officially change your major or add a major, minor or specialization, you must make an appointment with your academic counselor.

To use What-If:

  • Click on the What-If page on the left side of the screen.
  • Use the drop down menus to select your desired Level, Degree, and Academic Year.
    • *Note: If changing your major select the current academic year (top choice in the drop down). If you are adding a concentration, specialization, or minor that applies to your current major, select your catalog year, which can be found at the top of your audit in the Catalog Year field.
  • Next use the drop down menus to select the major, minor, concentration, or specialization you would like to change or add. If adding a minor, concentration, or specialization to your current major you need to select your current degree, catalog year and major. If you are changing majors, you can leave anything you are not adding on the default (“Pick a…”) selection.
  • Any of these changes can be removed from the Chosen Area of Study box by selecting them and clicking the remove button.
  • The Choose Your Future Course area works the same way as the Look Ahead tool, allowing you to see how planned classes might fall in if you changed your major or added a minor, concentration, or specialization.
  • Click the Process New button at the top and GPS will apply your course history to an audit with the newly selected changes.

GPA Calculator

In the GPA Calc tool you will find two different GPA Calculators. 

 

Graduation Calculator

The Graduation Calculator displays guidance on what future grades you need to earn in your remaining credits to achieve your target GPA. 

To use the Graduation Calculator:

  • Check your audit for the remaining credits and total credits required.
  • Fill in the number of credits remaining to finish your degree in the credit remaining cell.
  • Fill in the total number of credits required to graduate in the “credits required” cell.
  • Enter the GPA you want to have earned when you graduate in the desired GPA cell.
  • Click the Calculate button.
  • The Grad Planning System will give you the GPA you need to average over your remaining credits to achieve your desired graduation GPA.

Term Calculator

The Term Calculator allows you calculate how the grades you anticipate receiving in a certain term or set of classes will impact your GPA.

To use the Term Calculator:

  • Add in-progress courses for the current term, or courses for a future term in the first column.
  • Add the credits of each course in second column.
  • From the drop down menu enter the grade you anticipate receiving in each course.
    • Click the Calculate button.
    • The Grad Planning System will calculate the GPA you would earn by achieving the anticipated grades listed in the table.

Note: Grad Planning System GPA calculations are only estimations and should not be solely relied upon to calculate anticipated grades.


Look Ahead

 

Look Ahead will allow you to see an audit that displays courses for which you plan register for in future terms.

This allows you to see how these future courses will satisfy your program requirements and help you progress towards graduation.

To use Look Ahead:

  • Click on the Look Ahead page tab on the left side of the screen.
  • Enter the course subject code (e.g. ENG for English or HIST for History) for the course you are planning to take in the Subject box.
  • Enter the course number into the Number box.
  • Click Add Course.
  • This can be repeated for multiple planned classes to fill in on your audit.
  • Note: The Remove Course button can remove these planned courses individually from the courses you are considering box.
  • Click the Process New button at the top of page and you will be shown an audit that will display in-progress, completed and planned courses. Planned course will have PLAN as the grade and PLANNED as the term in blue text.

Class History

 

The Class History tool displays a listing of all of the courses you have completed, with grades and credits, grouped by the term taken, similar to an unofficial transcript.

To view, click the Class History link located at the top of the page next to the Process New button.